Associate Secretary

Job responsibilities:

• Manage and maintain Leaders' calendars, appointments, meeting schedules and administrative logistics.

• Organise and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.

• Planning and coordination of conferences / external events.

• Handle incoming and outgoing correspondence, including emails, letters, and telephone calls.

• Independently manage their offices in times of absence and keep them updated.

• Expense management – whole cycle of raising expenses, ensuring timely reimbursements and recording of the same for future reference.

• Prepare reports, presentations, documents, and other business materials.

• Maintain filing systems, records, and confidential documents.

• Arrange travel, accommodation, and logistics for business trips.

• Receive visitors and act as the first point of contact for internal and external stakeholders.

• Monitor office supplies and coordinate procurement when necessary.

• Support management with administrative projects and special assignments.

• Ensure compliance with company policies and maintain professional office standards.

Qualification and Experience:

• Bachelor's degree with minimum 3 years’ experience in a similar role.

Skills and Attributes:

• Effective oral and written English communication skills, active listening and accurate reading comprehension.

• Familiarity with Microsoft Office and record keeping.

• Excellent interpersonal skills and ability to work with people.

• Ability to maintain handle confidential information.

• Well organised, with eye for detail, able to think ahead and plan effectively.

Work Location: St. Marks road, Bengaluru